PhraseExpress, an auto-text and clipboard management application

Have you ever met this condition: you write an article or essay on Ms. Word with a lot of same words or phrases that should be typed repeatedly? If so, then you need to try PhraseExpress, a program that can help us insert words or phrases that we use them often. There are 5 types of PhraseExpress that you can try: PhraseExpress Freeware (for personal use only), PhraseExpress Standard, PhraseExpress Professional, PhraseExpress Server, and PhraseExpress Portable. In short, PhraseExpress eliminates repetitive typing and sorts frequently used text snippets in personalized categories. PhraseExpress eliminates repetitive typing and manages frequently used text snippets in customizable categories. The unique text prediction feature watches out for repetitive text patterns and offers to auto-complete such phrases. Smart algorithms analyze and learn your writing patterns, and suggest the most relevant ways to complete phrases and sentences. (Source: http://www.softpedia.com/get/Office-tools/Clipboard/PhraseExpress.shtml).

When I tried it for the first time, I needed to analyze what words and phrases I would like to type often. Then, I created “local file” (let’s say it as a “clipboard”) that contains words and phrases I would like to use and assigned letter(s) that would be used as Autotext clue. For example: when I wanted to type “Program”, I just needed to assign “pr” as a prefix. Later, when I typed “pr”, PhraseExpress would execute / auto-complete the text into “Program”.

There are 2 ways to order PhraseExpress to execute Autotext. They are manual and automatic auto-texting. The manual method allows us to type the Autotext clue, and then executes it by tapping tab button after a choice(s) appear as a pop-up. We can use shortcut too. For example: we can assign Windows button + ALT button + W to ask for PhraseExpress to type “Words” automatically. Be careful to assign your own hotkey. Who knows, Windows have used your chosen hotkey to access particular function or program.

The second method is automatic text typing. We can assign a clue. Just like I said before (see paragraph 2), when I want to type “Program” I just need to assign “pr” so when I type “pr” PhraseExpress will automatically complete it. Please be careful when you use the automatic method, because you need to pay attention to the PhraseExpress settings. If you type a particular clue, ensure that you set the postfix “action” so that PhraseExpress won’t execute your text in wrong way. You may set the PhraseExpress to execute auto-texting after you press space or tab button, or any other buttons. If you give one letter as a clue, just ensure that you double-check your writing because if that letter becomes the last letter in a word, it will be executed too. For example: you set letter “W” to auto-complete word “WORDS”. At the same time, you type “ALLOW” which the last letter is also “W”. Here, after you type “ALLOW” then press space (or tab, or any button to run auto-complete) PhraseExpress will do auto-texting into “ALLOWORDS”. So, how to overcome this problem? Just ensure that your postfix is space button and give a check in “Remove trailing delimiter (postfix)” option (in setting window).

For the first time use, this application could be confusing. But, the main idea of using this application is actually so simple: decide what words, phrases, or even a sentences that will be typed repeatedly. Then, assign the clue so that PhraseExpress will auto-complete your text and choose the way it executes your clue (by pressing a particular button). Finally, write your texts and save your time :).

  1. July 17, 2013 at 4:43 pm

    Thanks for the review. Text expansion can save quite a lot of time. I wanted to share I tutorial I recorded with TeacherCast showing how our textexpander software PhraseExpander can help teachers: you can check it out at http://www.phraseexpander.com/blog/textexpander-teachers/

  2. July 19, 2013 at 7:30 am

    Hi, thanks for visiting and positive feedback. I have just visited your site and I believe that PhraseExpander is a great tool a teacher must try. I will try it too, and then share my experience about using that tool later. Keep in touch! 🙂

  3. July 19, 2013 at 2:53 pm

    Thanks for your reply. One of the major advantage we offer, on top of the ability to expand blocks of text (without the need of remembering the abbreviation) is to create customizable templates that can be filled with the missing information.

    This gives structure and completeness to the information you need to enter.

    If you need a review copy just let me know.

    • July 20, 2013 at 6:27 am

      Hi, thanks for coming back 🙂

      If you are interested to put your review, please send to my e-mail address: refinemyself [at] gmail [dot] com. Then I will be gladly to include it on the next post 🙂

  1. June 1, 2015 at 8:11 am

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