SAVE YOUR TIME AND INCREASE YOUR WRITING PRODUCTIVITY BY USING PHRASEEXPANDER
Writing an article has never been easier before the era of auto-text software (some people call it as auto-complete or text expander software). But nowadays, people can write faster with auto-text applications which can reduce typing time. My last post was talking about PhraseExpress, a free and semi-pro auto-text application that would be very useful to help you in writing documents quickly. And today, I give you a review about PhraseExpander, a more professional auto-text application that will enhance your auto-texting experience.
PhraseExpander’s interface is looked like Ms. Office and it’s so easy to understand even for novices. It’s only consisting of 3 menus that will facilitate us to create and manage glossaries and phrases, and one Help menu. PhraseExpander actives in the system tray, but it only consumes low to moderate memory.
Based on my experience in using PhraseExpander’s trial version, to use PhraseExpander, first we should create a “database” contains repetitive words and or phrases that possibly will be used continuously. For example: signature (for e-mail), header and footer, etc. Besides that, we can also use pre-populated phrases provided by the developer. Just click on “Create Sample Phrases”, it will generate pre-populated glossary. Save it to our own directory, then we can add our own phrases. See the image below.
After we click on “Create a New Blank Database”, PhraseExpander will open Phrases Editor window, a space where we can create a list of words and or phrases. There are 3 columns here. They are left panel that consisting of 2 tabs as tree-view of phrases collected and autocorrect list, the middle panel to show us the content of our database, and the right panel (Phrase Detail window) to input new original / full text with some parameters. Here in the Phrase Detail window we can input both of plain and formatted text.
One of the pro sides of PhraseExpander is that to use this application we do not need to remember any abbreviation or trigger text (tips: although we don’t need to remember any abbreviation or trigger text, but to make everything easier, type any abbreviation or trigger text that directly point to your full text. Example: “tfya” for “thanks for your attention” or “tfv” for “thanks for visiting”.). We just need to type as usual and PhraseExpander will show a pop-up. If there is a word or phrase that we want to use, just confirm it by pressing SHIFT button, but if we don’t want to use any word or phrase suggested, just keep writing. The pop-up will disappear. When I tried this application, the suggestions pop-up presented the phrases associated with the typed short. Here, PhraseExpander uses SmartComplete, a technology that show suggestions for the abbreviations before they have been fully typed.
Not only save our time in typing text by suggesting words, phrases, even sentences or paragraphs as we type. But it also correct spelling mistakes (typos) and help us to do some defined automation task such as launching an application, opening a web site, and so useful to make “auto-responder” e-mail. And, to do an automated tasks, we can do it from anywhere. We can launch our favorite browser even from any program window. I mean, if we are working in Notepad (just for example) but we want to launch “Firefox”, just type the short for the application launching command. The short will not be typed, but will launch the application as commanded. Or, if we are working in Adobe Photoshop but immediately we remember to send an e-mail to a colleague, just type the short for launching e-mail application (e.g. Mozilla Thunderbird) directly in Adobe Photoshop. In brief, wherever we are, just type the command (the short) and launch everything we need. So, no need to access it through Windows Start Menu anymore. Right, it will simplify our task.
Not only a text-expansion function that PhraseExpander has. It can do mathematic operation (calculate mathematic expressions) too. PhraseExpander also has macro function to make more complex forms to easily create customizable template and generate a statistical graphic to show the history of used phrases that can be used to measure our writing productivity.
Some tasks that can be covered by this application at once must be a good reason for us to try its 21 days trial time, even to buy it in the end. Moreover, its developer provides some downloadable glossaries collection to make everything easier. We can download ready-to-use medical glossaries, drugs glossaries, html snippets (for web programmer), and some auto-correct files for some foreign languages.
Finally, if you are interested to share your own glossaries to friends or wider world, you can export and share them through the available menu. For more information, help, support, and free training, please refer to the integrated Help menu inside of the application, direct contact to the developer, or visit http://www.phraseexpander.com/tutorials/.
Thanks for Mr. Andrea Nagar, the creator of PhraseExpander, who has given me much information about PhraseExpander key features so that I could write this post much easier.